Fall into the Holidays
Vendor Agreement
SUMMARY
Date: SUNDAY, NOVEMBER 17, 2024
Time: 10:00 am – 3:00 pm
Location: DUBUQUE COUNTY FAIRGROUNDS – Ballroom, Community Center, Creative Arts Buildings and Outdoors
Rental:
CENTER SPACE OPTIONS (electrical not available)
· Center Space, 10’x5′ ($55)
· Center Booth, 10’x10′ ($70)
· Center End Cap, 10’x10’ ($80)
· Center End Cap, 20’x10’ ($145)
· Center End Cap, 30x’10’ ($215)
· Center End Cap, 40’x10’ ($285)
· Center Booth, 10’x15′ ($125)
· Center Booth, 20’x15′ ($230)
· Center Booth, 30’x15′ ($340)
· Center End Cap Booth, 10’x15′ ($140)
· Center End Cap Booth, 20’x15′ ($240)
· Center End Cap Booth, 30’x15′ ($350)
· Center End Cap Booth, 15’x15′ ($175)
· Center End Cap Booth, 25’x15′ ($275)
· Center End Cap Booth, 35’x15′ ($385)
WALL SPACE OPTIONS
· Wall Booth, 10’x10′ ($80)
· South Wall Booth BR, 10’x15’ ($135)
· South Wall Booth BR, 20’x15’ ($240)
· South Wall Booth BR, 30’x15’ ($350)
· South Wall Booth BR, 40’x15’ ($440)
· Northwest Corner Wall CA, 13’x10′ ($105)
· Northwest Corner Wall CA, 23’x10′ ($185)
· Northwest Corner Wall CA, 33’x10′ ($265)
· Front North Corner Wall BR Booth, 12’x10′ ($105)
· Front North Corner Wall BR, 22’x10′ ($185)
· East Door Wall CA, 14’x10′ ($125)
· East Door Wall CA, 24’x10′ ($205)
· East Door Wall CA, 34’x10′ ($285)
· Northeast Wall CC, 14’x10′ ($125)
· Northeast Wall CC, 24’x10′ ($205)
· Northeast Wall CC, 34’x10′ ($285)
· Southwest Corner Wall CC, 14’x10′ ($130)
· Southwest Corner Wall CC, 24’x10′ ($210)
· Southwest Corner Wall CC, 34’x10′ ($290)
· East Wall BR, 15’x15′ ($170)
· North Wall CA, 15’x10′ ($135)
· North Wall BR, 19’x10′ ($150)
· North Wall BR, 29’x10′ ($230)
· East Wall BR, 21’x15′ ($200)
· Full Back East Wall BR, 36’x15′ ($370)
· South Wall Corner BR, 15’x15’ ($160)
· South Wall Corner BR, 25’x15’ ($295)
· South Wall Corner BR, 35’x15’ ($430)
· Front Bar Wall Booth BR, 22’x10′ ($185)
· Stage BR, 30’x12′ ($220)
· Front Patio BR, 30’x12′ ($325)
OUTDOOR OPTION – Market is open from 9:30am-2:30pm to the public. No tents, tables or chairs are provided.
· Outdoor Market 10’x10′ ($40)
· Outdoor Market 20’x10′ ($70)
· Outdoor Market 30’x10′ ($100)
· Outdoor Market 40’x10′ ($130)
ONE (1) 8ft table is provided, except for outdoor vendors, PER RENTAL AGREEMENT, additional tables can be rented for $5/each. Vendors can bring their own tables and display shelves/racks to fill their space instead of renting additional tables. No discount is given if the Exhibitor opts not to use the provided table from the Organizer.
Electricity
$5 (not available for center spaces)
Wristbands for admission will be made available for workers that are needed for the booth’s operation for the day.
SET UP TIMES
Saturday, November 16, 2024 if available. Availability for Saturday set up will be posted within five (5) calendar days prior to the event. Sunday, November 17, 2024, 7:00am – 9:30am
ORGANIZER
Jodi & KT Invite You LLC
AGREEMENT IN FULL
Held at the Dubuque County Fairgrounds Grand Ballroom. This Agreement is entered into on, by and between Jodi & KT Invite You LLC (the “ORGANIZER”), and EXHIBITOR for the FALL INTO THE HOLIDAYS (the “EVENT) as indicated below in registration form.
ORGANIZER and EXHIBITOR hereby agree as follows:
1. BOOTH SPACE. EXHIBITOR agrees to lease booth(s) at the agreed upon prices listed above, and one (1) 8′ table, requested admissions and chair(s) are provided per rental agreement. Additional tables may be rented for $5 per table. Electricity will be an additional $5/space. Exhibitors can bring their own tables and display items. Only one EXHIBITOR per space. EXHIBITOR assumes all other costs such as additional lighting, signage, carpeting, tables, etc. Booth space cannot be resold by EXHIBITOR.
2. EVENT. Subject to the terms and conditions of this agreement, ORGANIZER leases to EXHIBITOR the booth space described in Section 1 of this agreement for the EVENT at the Dubuque County Fairgrounds Grand Ballroom, Community Center and Creative Arts Buildings, Dubuque, Iowa to be held Sunday, November 17, 2024 from 10:00 am to 3:00 pm. All spaces must be reserved and paid in full prior to the event. Your agreement does not guarantee a hold for a space for the 2025 event.
3. SET UP AND TAKE DOWN OF BOOTHS. EXHIBITORS may arrive SUNDAY, NOVEMBER 17, 2024 between 7:00am and 9:30am for set up. EXHIBITOR must have their space set up, NO LATER THAN 9:30 AM SUNDAY. OUTDOOR MARKET VENDORS must be in their space by 9:00 am and set up by 9:30 am. Booths are not to be dismantled before 3:00 PM on the day of the EVENT. EXHIBITOR agrees to occupy the leased booths for the full duration of the EVENT. Consideration is given to those that have sold out of product prior to the end of the event but ORGANIZER requires EXHIBITOR to request to leave early prior to packing up their table/booth. EXHIBITORS are responsible for cleanup of trash and anything left over from their booth space. Dismantling early may result in not extending an invite for future events.
4. NOTICE OF CANCELLATION. If EXHIBITOR desires to cancel this agreement, EXHIBITOR shall notify ORGANIZER of its desire to do so 30 days prior to the EVENT, to receive a refund of half of their rental space. NO REFUNDS AFTER OCTOBER 17, 2024. If the EVENT must be postponed due to COVID-19 or any other pandemic, the ORGANIZERS will do their best to find a reschedule date and notify the EXHIBITOR. ORGANIZER RESERVES THE RIGHT TO CARRY OVER RENTAL FEES TO THE 2025 EVENT AND/OR CREDIT FOR ANOTHER 2024 EVENT HOSTED BY THE ORGANIZER IF THE EVENT IS CANCELED.
5. PAYMENT & RETURNED CHECKS. ORGANIZER will email an invoice within 15 business days of agreement submission to the EXHIBITOR to pay electronically or with a check. Payment is due within seven calendar days of being sent the invoice or EXHIBITOR may have their spot canceled due to non-payment. If EXHIBITOR registers within 5-10 days of the EVENT, payment is due within two days of the invoice being sent. If EXHIBITOR registers within 2-4 days of the event, payment is due within 24 hours of invoice being sent. If EXHIBITOR registers within 24 hours of the event, payment is due immediately of invoice being sent.
There will be a $40.00 charge on any/all returned checks.
6. FOOD AND BEVERAGE. No coolers or carried in food allowed unless EXHIBITOR is a food/beverage business and selling food/beverage at their booth. Event location has a full-service bar and food stand. EXHIBITOR must speak with ORGANIZER in advance of event if they need to bring in their own food/beverage due to allergies and/or restrictions.
7. LIABILITY WAIVER. ORGANIZER and/or the Dubuque County Fairgrounds and Dubuque County Fair Association and its subsidiaries, are not held responsible for theft, any accidents, any injuries or loss of any property.
8. SALES TAX, PERMITS AND INSURANCE. All vendors are responsible for their own sales taxes, necessary permits and/or insurance.
9. ENTIRE AGREEMENT. This Agreement contains the entire understanding of the parties and no oral or other representation not contained herein shall be binding upon the parties hereto. By electronically submitting this agreement and future payment, you agree to all the above terms.